Document Digitisation & Archive Preparation

Professional Document Scanning & Preparation

Preparing corporate, heritage and consumer document collections for high-quality digital preservation, secure access and long-term archive use.

From individual boxes and short scanning projects to large corporate archives, historical collections and ongoing document programmes, our experienced team carefully prepares material before digitisation.

Professional document scanning and preparation
Who We Work With

Document Scanning for Corporate, Heritage & Consumer Clients

Different collections require different approaches. We prepare and digitise documents ranging from structured business records to fragile historical material and personal collections.

Corporate document scanning

Corporate Document Scanning

Document scanning for businesses and organisations, including bulk records, financial and student records, reports, operational files, plans and drawings. Projects can be prepared for secure electronic access, OCR and ongoing document management.

Heritage document and archive scanning

Heritage & Archive Scanning

Specialist preparation and digitisation for historical archives, fragile documents, registers, manuscripts, maps, laboratory books and other heritage material where careful handling and archival-quality output are important.

Personal archive document scanning

Consumer & Personal Archives

Digitisation for individuals and families with personal papers, photographs, diaries, letters, albums and private archive collections requiring secure digital preservation and easier access.

Document Scanning & Digital Outputs

Fast Affordable Batch Scanning Document Solutions to PDF/OCR Online Outputs

Our comprehensive solutions include everything from paper scanning services to microfilm, microfiche scanning, large format scanning, book scanning, photo scanning, scanning of drawing including architectural, maps, newspapers, technical manuals and even paintings.

We have extensive experience in converting digital files into formats such as PDF, PDF/OCR (searchable content), PDF/A, TIFF or JPEG files and more.

Bulk Document Scanning BS10008 Standards
Minimum charge £12.50*
Service
Output
1–2500 pages
2500+ pages
5000+ pages
Cost Per Page Scanning upto A3 Size in Colour/Greyscale Includes Crop, Deskew, Enhancement and OCR (searchable text)
300dpi
PDF
0.25
0.15
0.05
Pre-Scanning Preparation Cost per 1000 pages (if required removal of staples, obstructions, dog ears and indexing)
17.50
15.00
12.50
Re-Assembly of Folder Cost per 1000 pages (if required folders are delivered back exactly in the same order, stapled and inserted into existing plastic wallets)
17.50
15.00
12.50
Optional Additional Scanning Services
Indexation (information taken from book cover, sheet or spine) 2.50
Technical support cost per hour 35.00
Destructive scanning (slicing the binding) from 4.50
PDF to Word files 25.00
FileShare Secure Encrypted Personalised Download Link 30.00
USB or WeTransfer Link 10.00

Non-Destructive Book Scanning Prices

Professional scanning for books up to A1, with volume pricing and a choice of digital output formats.

All prices are per page unless otherwise stated.

Non-Destructive Up to A3

Non-Destructive A3 Book Scanning

High-quality uncompressed 600dpi files, typically used for long-term archiving.

A 300dpi option is available where file size is a consideration.

Page spread or single-page digitisation.

Output Price
TIFF · 1–250 pages £1.00 pp
PDF · 1–250 pages £0.75 pp
TIFF · 251+ pages £0.75 pp
PDF · 251+ pages £0.55 pp
TIFF · 1000+ pages £0.55 pp
PDF · 1000+ pages £0.35 pp
Minimum order £40.00
TIFF to PDF/OCR £0.10 pp
TIFF to Word £0.10 pp
Contact 01865 457000

Non-Destructive A2

Parish Registers and Ledger Book Scanning

High-quality uncompressed 600dpi files for long-term archiving.

A 300dpi option is available where file size is a consideration.

Page spread or single-page digitisation.

Output Price
TIFF · 1–250 pages £1.25 pp*
PDF · 1–250 pages £1.00 pp*
TIFF · 251+ pages £1.00 pp*
PDF · 251+ pages £0.75 pp*
TIFF · 1000+ pages £0.75 pp*
PDF · 1000+ pages £0.55 pp*
Minimum order £40.00
TIFF to PDF/OCR £0.10 pp
TIFF to Word £0.10 pp
Contact 01865 457000

Non-Destructive A1

Large Format Book and Newspaper Scanning

High-quality uncompressed 600dpi files for long-term archiving.

A 300dpi option is available where file size is a consideration.

Page spread or single-page digitisation.

Output Price
TIFF · 1–250 pages £1.50 pp*
PDF · 1–250 pages £1.25 pp*
TIFF · 251+ pages £1.25 pp*
PDF · 251+ pages £1.00 pp*
TIFF · 1000+ pages £1.00 pp*
PDF · 1000+ pages £0.75 pp*
Minimum order £40.00
TIFF to PDF/OCR £0.10 pp
TIFF to Word £0.10 pp
Contact 01865 457000
* Please note: Due to the nature of bound books, not all digitisation is straightforward. A service charge may therefore apply to more complex books. We will advise you before estimate approval.
High volume digital document scanning
Digital Outputs

From Paper Archive to Accessible Digital Information

Once prepared and scanned, documents can be supplied in a range of digital formats depending on whether the priority is long-term preservation, online access, searching or everyday use.

PDF Practical digital document delivery for everyday access and distribution.
PDF / OCR Searchable documents using optical character recognition.
PDF/A Suitable for long-term digital preservation.
TIFF High-quality image files suitable for archival and specialist applications.
JPEG Flexible image delivery for online and general-purpose applications.
Word & Other Formats Additional conversion options can be provided where required.
Specialist Equipment

Professional Scanning Equipment for Every Collection

We have an impressive range of digitisation equipment to support document projects and archives, from high-volume paper scanning through to large-format and book scanning.

Canon document scanner
High-Volume Document Scanning
Professional Canon scanner
Batch Document Scanning
Bookeye A1 book scanner
Large Format & Book Scanning
Contex A2 scanner
A2 Wide Format Scanning

Preparing Your Documents for Digitisation

Whether you are managing a corporate archive, preserving a heritage collection or protecting a personal family archive, our team can advise on preparation, scanning, OCR, indexing, digital formats and secure delivery.

DISCUSS YOUR PROJECT
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