We digitise a broad range of material, including documents, books, bound volumes, manuscripts, maps, plans, artwork, photographs, slides, negatives, glass plates, audio tapes, video tapes, cine film, optical discs and some legacy digital media. Tell us what you have and we can advise whether we offer a suitable service.

Yes. We support family and consumer projects as well as businesses, public-sector bodies, universities, libraries, museums, archives and other heritage organisations.

Contact us with the media type, approximate quantity, condition, preferred output format and how you intend to use the files. Photographs of unfamiliar media can help us identify it. For larger projects, we may ask for an inventory or sample details before quoting.

Where possible, include the type and number of items, approximate dimensions or running time, any known format details, the condition of the originals, desired file formats, resolution or quality requirements, and your preferred timescale.

Yes. Send clear photographs of the tape, cassette, reel, disc or label, including any model or format markings. We can help identify the media and discuss the available options before you send it.

Many services can accommodate small projects, including individual family items. Minimum charges and prices vary by format and preparation required, so please contact us with the details for an accurate quotation.

Yes. We are based at 29 Banbury Road, Kidlington, Oxfordshire, OX5 1AQ. Please contact us beforehand if you have a large delivery, unusual items or specific access requirements so we can help plan your visit.

Arrangements can be discussed for collections sent securely by post or courier. Use suitable protective packaging, keep items from moving inside the box and retain your tracking details. Contact us before sending especially fragile, valuable or unusual material.

Use a rigid, clean container and suitable protective sleeves or folders where appropriate. Avoid adhesive tape on originals, do not force folded or brittle items flat, and separate loose pieces so they cannot rub together. If an item is fragile, ask us for advice before packing it.

Please do not attempt repairs, aggressive cleaning or treatment unless you are confident it is appropriate. Damaged, mould-affected, sticky or shedding media may need specialist assessment. Tell us about any known problems before the project starts.

Yes, we offer book and heritage scanning options, including non-destructive approaches for suitable bound and fragile material. The appropriate method depends on the binding, condition, size and opening angle the book can safely tolerate.

Resolution depends on the material, equipment and intended use. We can discuss requirements such as 300 dpi or 600 dpi for documents and photographs, and higher or specialist capture specifications where appropriate. The agreed specification should reflect the original size, detail and purpose.

For suitable scanning projects, we can provide TIFF files at agreed resolutions, including 600 dpi. Uncompressed TIFF and other specifications should be confirmed in the quotation, alongside any required access copies.

OCR (optical character recognition) can be used on suitable printed documents to make text searchable. Results depend on the original print, layout, language, image quality and condition; handwriting and complex pages may not convert reliably.

We can discuss project specifications informed by recognised archival guidance and the requirements of your organisation. Please provide the exact standard, technical specification or procurement requirement you need to meet so that we can confirm the appropriate deliverables for your project.

Depending on the source and project, audio can be supplied in formats such as WAV/BWF, AIFF and MP3, with CD output available for suitable work. Tell us whether you need preservation masters, everyday listening copies or both.

Video outputs can include formats such as ProRes, AVI and MP4, depending on the source format, capture workflow and intended use. We will agree the appropriate format and specification before production.

Yes, where appropriate. A project can be specified to include a high-quality master alongside access copies for viewing, sharing, web use or everyday listening. The formats and number of copies should be agreed in advance.

We handle a wide range of legacy and professional formats, but availability depends on the exact format, condition and technical requirements. Send us the format name and photographs of the media or label so we can assess it.

Prices vary according to format, quantity, condition, preparation, capture specification, processing and delivery requirements. Some services have published price lists or calculators. For unusual or larger projects, contact us for a tailored quotation.

Volume pricing may be available for suitable projects because quantities and workflows can affect the cost per item. Tell us the approximate size of your collection so we can quote on the right basis.

Turnaround depends on the size of the order, media type, condition, preparation and current workload. We can discuss an estimated timescale when preparing your quotation; please tell us if you have a fixed deadline.

Delivery options depend on project size and file volume and may include secure digital delivery or suitable physical media. We can discuss folder structure, naming and delivery requirements before the work begins.

Yes, project organisation can be agreed in advance. Please provide any naming convention, folder structure, reference numbers, metadata or indexing requirements when requesting your quote.

Large projects can generate substantial data volumes, especially at high resolutions or with uncompressed files. We can discuss the practical delivery method and storage requirements when we agree the output specification.

We aim to handle material carefully and keep it organised during production. Project-specific handling needs should be discussed at quotation stage, especially for fragile, unique, high-value or confidential items.

We work with corporate and institutional collections, and confidentiality requirements can be discussed before work begins. If you require an NDA, specific access controls or documented handling arrangements, please raise these as part of the project brief so the requirements can be reviewed.

We frequently work with clients under non-disclosure agreements. Please send your proposed NDA or let us know what arrangements you need so these can be reviewed before the project starts.

Originals are not replaced by the digital files. Return or collection arrangements should be agreed when the order is placed. Please tell us if you have a particular deadline or return method in mind.

Retention and long-term storage arrangements should be confirmed for your project. Please do not assume that we act as a permanent backup service; maintain your own verified copies and ask us about any specific retention requirements before placing an order.

We can discuss suitable file formats and delivery structures for preservation and access. Long-term preservation also requires your own managed storage, backups, integrity checking and a plan for future access or migration.

Oxford Duplication Centre is at 29 Banbury Road, Kidlington, Oxfordshire, OX5 1AQ, just outside Oxford.

Our published opening hours are Monday to Thursday, 8am–4pm, and Friday, 8am–3pm. If you are travelling with a large or unusual collection, please contact us in advance.

Parking is available at the front of the building and in the rear car park.

Call 01865 457000 or email cheryl@oxfordduplicationcentre.com. You can also use our contact page to discuss your project.