Secure & Certified Document Scanning, Indexing & Shredding Solutions Oxford UK
Oxford Duplication is a UK document scanning company with over 15 years' experience converting and digitising paper records into secure, searchable digital files.
Our multi-award-winning document scanning services support businesses and public sector organisations across Oxfordshire and the UK. We work with universities, historical societies, NHS trusts, businesses, law practices and local government departments, handling both short-order and large-scale scanning projects.
We provide National Archives quality outputs, with document digitisation carried out to BS 10008 requirements for legal admissibility.
Compliant & Secure
ISO 27001 • ISO 9001 • BS 10008Professional document digitisation carried out to ISO and BS standards for security and compliance at the heart of every project.
Multi-Award Winning
Trusted by organisations across the UKExperienced scanning specialists delivering consistently high-quality results for corporate, heritage and public-sector clients.
Advanced Technology
Professional Equipment & Expert TechniciansState-of-the-art scanning technology combined with skilled technicians and a dedicated document digitisation facility.
Who We Work With
NHS & Healthcare • Pharmaceutical • Local Government • Libraries & Museums • Education • Engineering & Nuclear • Heritage Trusts • Audio-Visual Production • Automotive • Charities • Housing Associations • Private Archives • Consumer Clients
Fast Affordable Batch Scanning Document Solutions to PDF/OCR Online Outputs
Our comprehensive solutions include everything from paper scanning services to microfilm, microfiche scanning, large format scanning, book scanning, photo scanning, scanning of drawing including architectural, maps, newspapers, technical manuals and even paintings. We have extensive experience in converting digital files into formats such as PDF, PDF/OCR (searchable content) , PDF/A, TIFF or JPEG files and more.
| Bulk Order Document Scanning to BS10008 Standards (minimum charge £12.50*) | Output Format | 1-2500 pages | 2500+ pages | 5000+ pages | |
|---|---|---|---|---|---|
| Cost Per Page Scanning upto A3 Size in Colour/Greyscale Includes Crop, Deskew, Enhancement and OCR (searchable text) | 300dpi | 0.25 | 0.15 | 0.05 | |
| Pre-Scanning Preparation Cost per 1000 pages (if required removal of staples, obstructions, dog ears and indexing) | 17.50 | 15.00 | 12.50 | ||
| Re-Assembly of Folder Cost per 1000 pages (if required folders are delivered back exactly in the same order, stapled and inserted into existing plastic wallets) | 17.50 | 15.00 | 12.50 | ||
| Optional Additional Scanning Services | |||||
| Indexation ( information taken from book cover, sheet or spine) | 2.50 | ||||
| Technical support cost per hour | 35.00 | ||||
| Destructive scanning (slicing the binding) from | 4.50 | ||||
| PDF to Word files | 25.00 | ||||
| FileShare Secure Encrypted Personalised Download Link | 30.00 | ||||
| USB or WeTransfer Link | 10.00 | ||||
Working in All Industry Sectors Digitising All Document Types
Our batch scanning department leads with an experienced professional team who specialise in document scanning, ensuring all types of documents are converted into high-quality PDF files with or without OCR (optical character recognition), TIFF or JPEG options. Clients include The Oxford University, UKAEA, Oxford Science Park, Blenheim Palace, NHS Trust and Ashmolean Museum.
State-of-the-Art Conversion Facilities in Oxford
With highly skilled technicians working from our large conversion facility in Kidlington, 5 miles from Oxford, we have extensive experience helping companies digitise documents, microfilm and archive collections — from one box through to large-scale bulk scanning projects.
Advantages of Document Scanning
Collections & Deliveries
Our professional logistics team can collect documents throughout the UK and transport them safely to our offices. Storage boxes and packaging assistance can also be supplied.
Preparation & Document Scanning
Our experienced scanning technicians follow a stringent Preparation Process before digitisation, including staple removal and careful paper preparation for accurate image capture.
PDF/OCR Indexing
Fully searchable PDF document files allow you to manage, retrieve and protect content quickly from any location.
Quality Assurance
Following National Archive Standards, our quality assurance team reviews scanned images to maintain consistent, accurate results.
How to Calculate Your Document Scanning Volumes
| Description | Average Quantity |
|---|---|
| 4-Draw Filing Cabinet | Ave 4000 pages per drawer |
| Standard Archive Box | Ave 2500 pages |
| Copy or Banker Box | Ave 2000 pages |
| Transfer or Box File | Ave 500 pages |
| Lever Arch File | Ave 500 pages |
| Foolscape Document Folder | Ave 150 pages |
| Loose Paper | Ave 150 pages per inch |
| Average Photographs | Ave 100 per inch |
Document & Archive Scanning Services
